EXHIBITORS GUIDELINE FOR THE EXPO
As MIDE is drawing nearer, we are gearing up and collating all the information, procedures and other necessary arrangements for the show. Therefore Organizer kindly request all exhibitors’ kind assistance to read through the SOP and to follow through so that all parties can ensure a smooth and seamless show.
Listed below are the Exhibition Guideline for your reference and action.
- Key Contacts
- Operating Date & Hours for Exhibitors
- Exhibitor’s Manual
- Concept/Design Booth
- Set-Up Exhibits at Booth
- Sharing of Booth
- Exhibition Booth
- Booth Payment
- Stage / Booth Activities
- Store Room
- Water Dispenser
- LED Advertising
- No Plastic Bag Campaign
- Packed Food
- Security Check
- Secure Your Belongings
- Safety Shoe
- Loading Bay
- Official Contractors
- Non-Official Contractors
- Official Freight Forwarder
- Parking Flat Rate
M: +6017 2323303
MIDE Security Head
M: +6012 2559469
OPERATING DATE & HOURS FOR EXHIBITORS
|25 May||Official Contractor||9.00am – 9.00pm|
|25 May||Non Official Contractor||12.00pm – 8.00pm|
|Date||Move In & Loading Bay Schedule||Time|
|26 May||Official Freight Forwarder/Non Official Freight Forwarder||9.00am – 9.00pm|
|26 May||Outside movers/transporters||10.00am - 9.00pm|
|26 May||Exhibitors move in to set up||12.00pm – 8.00pm|
|Date||Exhibition Hall Open & Close||Time|
|27 – 29 May||Hall opens for Exhibitors||8.30am – 10.00am|
|27 – 29 May||Loading bay for exhibitors during event date||8.30am – 10.00am|
|27 – 29 May||Exhibition hall open & close for Visitors|
Friday (27 May) to Sunday (29 May)
|10.00am - 7.00pm|
|29 May||Move out – Official Contractor/|
Official Freight Forwarder/
Movers / transporters / Exhibitors
|7.00pm – 12.00am|
Standard Operating Procedure (SOP)
a. Exhibitors are required to observe strict personal hygiene practices including wearing masks, practicing social distancing and sanitisation.
b. Exhibitors are required to show their Mysejahtera profile at the entrance checkpoint.
c. COVID-19 positive cases with “High risk” status on Mysejahtera and those under HSO (home surveillance order) are prohibited from entering the hall
d. We highly encouraged exhibitor to sanitized on high tech demo product after every use by visitors
e. Social Distancing are encouraged at all times
a. Exhibitors’ Badges to be collected from the Registration Counter located at Level 2, WTC on 26 May 2022 between 12.00pm to 8.00pm.
b. For security reasons, all exhibitors are required to wear their badge AT ALL TIMES. If any exhibitor is seen without the badge during the event/at the stand, the Organizer reserves the right to refuse the exhibitor from entering the hall.
c. Exhibitors badge are only to be used by bona-fide Exhibitors and remain the property of AsiaEvents Exsic Sdn Bhd. Misuse of Exhibitor badge can result in confiscation and expulsion from the Malaysia Intl Dive Expo (MIDE).
d. All exhibitor badges will be scanned before entry to the hall.
e. Additional badges, please fill up Form 5-Additional Badges and submit.
Exhibitors’ must fill out the necessary forms for the booth set up and the other arrangements. All forms must be submitted before the deadline 15 May 2022 to avoid extra charges. Please click the LINK to fill-up and submit.
Exhibitors must submit all concepts/design booth visuals to the Organizer by 15 May 2022 for approval. Any concept/design booth not approved by the Organizer will not be allowed on construction.
All exhibits must be related to diving and watersports only. Where there are products or packages not related to scuba diving, the Organizer reserves the right to expel the exhibitor from the event. Should an exhibitor like to promote a non-dive related product, kindly write to the Organizer for approval or for a further discussion.
Set-Up Exhibits at Booth
All exhibits and set up must be completed by 8.00pm on 26 May 2022. Setting up of exhibits during the operating house of the exhibition is strictly prohibited.
Sharing of Booth
Exhibitors who are sharing booths must notify the Organizer of the details via email. Failing to do so, the Organizer reserves the right to refuse entry.
a. All products for sale must be clearly displayed. Organizer do not allow any products to be sold from boxes. After set up is completed, all boxes must be removed from the venue. Boxes are not allowed to be stocked up at venue or at individual booths.
b. Any handing out of flyers, brochure and leaflet must be done within the exhibitor’s booth space.
c. Items displayed must be within the booth space and should not obstruct the walkways. Items displayed outside the booth space will be moved into the booth by security without warning or notice.
d. Strictly no soliciting – Anyone found soliciting will be persecuted.
All booth payment and other incidental costs must be paid on or before 15 May 2022 to avoid any inconvenience. No badges will be issued whilst accounts are outstanding.
Stage / Booth Activities
Exhibitors must inform the Organizer of any booth activities or presentations during the event. Impromptu activities are not allowed.
A store room will be constructed to store-up goods and boxes. Exhibitors in need of such space must fill up the form listed in the E-Manual and submit with payment by 15 May 2022. Please collect the store keys from the Organizer’s Office at Hall 3 WTC on the move-in day between 2.00pm to 8.00pm.
LED Screen (measuring 10ft x 24ft) for advertising exposure is available during the 3 days expo. Take advantage of this opportunity by having your 15 second message continuously loop throughout the expo. If you are keen to advertise, please contact the Organizer at: [email protected] to book your spot. Artwork of the visual to be provided by Exhibitor.
No Plastic Bag Campaign
This year the Organizer is encouraging all exhibitors to go plastic-free. The objective is to reduce plastic bag consumption in a bid to save our environment. We very much appreciate your cooperation towards this campaign by using the biodegradable plastic or non-woven bags only.
Please take note that packed food are not allowed to consume at the booth stand. This is in line of the standard operating procedure (SOP). Exhibitor Lounge will be provided within the hall, therefore it is advisable that all exhibitors consume your packed food at the lounge.
All Exhibitors are requested to wear Exhibitors’ badges to enter the Exhibition Hall. The security personnel on duty will not allow any Exhibitor WITHOUT their designated badge. This is strictly NON-NEGOTIABLE for security purpose. Please advise your colleagues on duty to wear their designated badges.
b. Luggage/Bag Check
All visitors, exhibitors, trade and media luggage and bag will be checked before entry. We request all parties to corporate to avoid soliciting and or non-allowance substance into the expo. This is a strict requirement by the Organizer and World Trade Centre (WTC).
c. Dangerous and hazardous substances
No dangerous goods or hazardous substances are to be brought onto the premises without written approval from the Organizer. To obtain approval, please contact Organizer at [email protected]
Secure Your Belongings
Please secure your belongings. The Organizer will not be liable for any losses and/or damage caused.
During move in and move out, it is mandatory requirement by the venue for personnel’s, exhibitors, contractors and suppliers to wear closed toe shoes.
If Exhibitor need to replenish goods/products before the expo starts for the day, the loading bay/shutter will open from 8.30am – 10.00am only. Kindly arrange all loadings within the stipulated time. The WTC security will not entertain any request after the given time due to security and safety reasons.
All service suppliers can only enter the venue space once the exhibition is closed.
Official Freight Forwarder
Exhibitors’ are advised to engage with the Official Freight Forwarder (OFF) appointed by the Organizer. This helps to avoid any unnecessary logistical miscommunication in the Exhibition Hall. Please click Form 9 to contact Freight Forwarder.
Exhibitors are advised to engage the official contractor. This will assist to move forward the process with clear direction. Official Contractor have better understanding of the venue on all do’s and don’ts and able to assist in the installation of booth, power supply and other necessary requirement by the Exhibitor.
Exhibitor’s engaging external contractors must inform the Organizer via Order Form 1-Non-Official Contractor listed in the E-Manual. All non-contractors and transporters MUST abide the current SOP and it is the Exhibitor’s responsibility to advise and ensure that SOP is adhered.
Parking Flat Rate
Please collect parking ticket that offers a flat rate from MIDE Info Counter at Level 2 for the 3 days event.
We kindly request all exhibitors to abide by the rules and regulation set forth above and appreciate your kind cooperation, assistance and understanding to make this expo a success for all parties.
MIDE Organizing Team
AsiaEvents Exsic Sdn Bhd
5-4 Jalan 1/116B
Kuchai Entrepreneurs Park
Off Jalan Kuchai Lama
58200 Kuala Lumpur
Monday to Friday
9am to 6pm
Friday 26 May : 10am – 7pm
Saturday 27 May : 10am – 7pm
Sunday 28 May : 10am – 7pm