EXHIBITORS GUIDELINE FOR THE EXPO

Dear MIDE Exhibitors,

As MIDE is drawing nearer, we are gearing up and collating all the information, procedures and other necessary arrangements for the show.  As such, we kindly request for your assistance to ensure a smooth and seamless show. Listed below is the Event Guidelines for your reference and action.

KEY CONTACTS

Organiser
AsiaEvents Exsic Sdn Bhd
Tel: +603 7980 9902 / 7981 9909
E: info@mide.com.my
W: www.mide.com.my

Person in Charge:
Ness Puvanes
M: +6012 3322723
E: ness@mide.com.my

Thayalan Kennedy (Kenny)
M: +6012 3166490
E: thayalan@mide.com.my

Contractor
Pico International (M) Sdn Bhd
Mr. Isaac Tan
M: +6012 6651119
E: isaac.tan@pico.com.my

Freight Forwarder
Agility Fairs & Events
Ms. Charmaine Louis
Email: CLouis@agility.com

Venue
Putra World Trade Centre
Mr. Mohd Rizan
M: +6012 6681827
E: rizan@pwtc.com.my

Floor Manager
Yohanes
M: +6017 2323303

Security
MIDE Security
Hairiz
M: +6012 2559469

OPERATING DATE & HOURS FOR EXHIBITORS

DateSet up Time
1 DecOfficial Contractor9.00am – 9.00pm
1 DecNon Official Contractor12.00pm – 9.00pm
DateMove In & Loading Bay ScheduleTime
2 DecExhibitors move in to set up10.00am – 9.00pm
2 DecOutside movers/transporters10.00am - 9.00pm
2 DecOfficial Freight Forwarder/Non Official Freight Forwarder10.00am – 9.00pm
DateExhibition Hall Open & CloseTime
3 - 5 DecHall opens for Exhibitors8.30am – 10.00am
3 - 5 DecLoading bay for exhibitors during event date8.30am – 10.00am
3 - 5 DecExhibition hall open & close

Friday - 3 Dec 10.00am - 7.00pm
Saturday - 4 Dec 10.00am - 7.00pm
Sunday - 5 Dec 10.00am - 7.00pm
5 DecMove out – Official Contractor/
Non-Official Contractor/
Official Freight Forwarder/
Movers / transporters / Exhibitors
7.00pm – 12.00am

BADGE

a. Exhibitors’ Badges to be collected from the Registration Counter located at Hall 1, PWTC on 2 May 2019 between 10.00am to 8.00pm.

b. For security reasons, all exhibitors are required to wear their badge AT ALL TIMES. If any exhibitor is seen without the badge during the event/at the stand, the Organizer reserves the right to refuse the exhibitor from entering the hall. ll.

c. Exhibitors badge are only to be used by bona-fide Exhibitors and remain the property of AsiaEvents Exsic Sdn Bhd. Misuse of Exhibitor badge can result in confiscation and expulsion from the Malaysia Intl Dive Expo (MIDE).

d. All exhibitor badges will be scanned and hand stamped before entry to the hall.

e. Additional badges, please fill up Form 5-Additional Badges and submit.

EXHIBITOR’S MANUAL

Exhibitors must fill out the necessary forms for the booth set up and the other arrangements. All forms must be submitted before the deadline (31 March 2019) to avoid extra charges. Please click HERE to fill-up and submit.

CONCEPT/DESIGN BOOTH

Exhibitors must submit all concepts/design booth visuals to the Organizer by 31 March 2019 for approval. Any concept/design booth not approved by the Organizer will not be allowed on construction.

EXHIBITS

All exhibits must be related to diving and watersports only.  Where there are products or packages not related to scuba diving, the organizer reserves the right to expel the exhibitor from the event. Should an exhibitor like to promote a non-dive related product, kindly write to the organizer for approval or further discussions.

SET-UP EXHIBITS AT BOOTH

All exhibits and set up must be completed by 9.00pm on 2nd May 2019. Setting up of exhibits during the operating house of the exhibition is strictly prohibited.

SHARING OF BOOTH

Exhibitors who are sharing booths must notify the organizer of the details via email. Failing to do so, the organizer reserves the right to refuse entry.

EXHIBITION BOOTH

a. All products for sale must be clearly displayed. MIDE does not allow any products to be sold from boxes. After set up is completed, all boxes must be removed from the venue. Boxes are not allowed to be stocked up at venue or at individual booths.

b. Any handing out of flyers, brochure and leaflet must be done within the exhibitor’s booth space.

c. Items displayed must be within the booth space and should not obstruct the walkways. Items displayed outside the booth space will be moved into the booth by security without warning or notice.

d. Strictly no soliciting – Anyone found soliciting will be persecuted.

BOOTH PAYMENT

All booth payment and other incidental costs must be paid on or before 15 April 2019 to avoid any inconvenience. No badges will be issued whilst accounts are outstanding.

STAGE / BOOTH ACTIVITIES

Exhibitors must inform the organizer of any booth activities or presentations during the event. Impromptu activities are not allowed.

STORE ROOM

A store room will be constructed to store goods and boxes. Exhibitors in need of such space must fill up the form listed in the E-Manual and submit with payment by 31st March 2019. Please collect the store keys from the Organizer’s Office at Hall 1 PWTC on the move-in day between 2.00pm to 8.00pm.

WATER DISPENSER

Water dispensers are available upon request. Anyone interested must fill up the Form 13-Water Dispenser in the E-Manual.

LED ADVERTISING

LED Screen (measuring 9ft x 9ft) for advertising exposure is available during the 3 days expo.  Take advantage of this opportunity by having your 15 second message continuously loop throughout the expo. If you are keen to advertise, please contact Organizer at: info@mide.com.my to book your spot. Artwork of the visual to be provided by Exhibitor.

NO PLASTIC BAG CAMPAIGN

This year MIDE is encouraging all exhibitors to go plastic-free. The objective is to reduce plastic bag consumption in a bid to save our environment. We very much appreciate your cooperation towards this campaign by using the biodegradable plastic or non-woven bags only.

SECURITY CHECK

a. Badge
i) All Exhibitors are requested to wear Exhibitors’ badges to enter the Exhibition Hall. The security personnel on duty will not allow any Exhibitor WITHOUT their designated badge. This is strictly NON-NEGOTIABLE for security purpose. Please advise your colleagues on duty to wear their designated badges.

ii) All exhibitor badges will be scanned and hand stamped before entry to the hall.

b. Luggage/Bag Check
All visitors, exhibitors, trade and media luggage and bag will be checked before entry. We request all parties to corporate to avoid soliciting and or non-allowance substance into the expo. This is a strict requirement by the Organizer and PWTC.

c. Dangerous and hazardous substances
No dangerous goods or hazardous substances are to be brought onto the premises without written approval from the Organizer. To obtain approval, please contact Organizer at info@mide.com.my

SECURE YOUR BELONGINGS

Please secure your belongings. The Organizer will not be liable for damage caused or any losses

LOADING BAY

The loading bay/shutter during the event will open from 8.30am – 10.00am only. Kindly arrange all loadings within the stipulated time. The organizer will not entertain any request after the given time due to security and safety reasons.

NON-OFFICIAL CONTRACTORS

Exhibitors engaging external contractors must inform the Organizer via Order Form 1-Non-Official Contractor listed in the E-Manual.

OFFICIAL FREIGHT FORWARDER

Exhibitors are advised to ONLY engage with the Official Freight Forwarder (OFF) appointed by the Organizer. This helps to avoid any unnecessary logistical complications in the Exhibition Hall. Please click Form 9 to contact Freight Forwarder.

PARKING ENTRY PASS

Please collect parking ENTRY PASS (for Hall 2 only) from the Organizer’s office on 2nd May to access the parking during the 3 days expo.  PWTC will charge a flat rate for the parking. This ENTRY PASS must be displayed on your car’s dashboard in order for PWTC security to identify you as a valid MIDE Exhibitor, allowing you to park at Hall 2 (back of Hall 1). This card is applicable for parking at Hall 2 only.  Due to limited parking spaces at Hall 2, each organization is entitled to 1 ENTRY PASS only.

For exhibitors, parking at Main building of PWTC, you may collect the parking coupon from the Organizer office. For pick-ups and drop-offs, please liaise with PWTC Security at Hall 1 entrance.

We kindly request all exhibitors to abide by the rules and regulation set forth above and extend your kind cooperation, assistance and understanding to make this expo a success for all parties.

Thank you.

Kind regards
Ness Puvanes
Director/Organizer
The Malaysia International Dive Expo

Address

AsiaEvents Exsic Sdn Bhd
5-4 Jalan 1/116B
Kuchai Entrepreneurs Park
Off Jalan Kuchai Lama
58200 Kuala Lumpur

Working Hours

Monday to Friday
9am to 6pm

Phone

03-7980 9902

Email

info@mide.com.my

Visits
193,698

Expo Hours

Friday      3 Dec : 10am – 7pm
Saturday 4 Dec : 10am – 7pm
Sunday    5 Dec : 10am – 7pm

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