EXHIBITORS GUIDELINE FOR THE EXPO
Dear MIDE Exhibitors,
As MIDE is drawing nearer, we are gearing up and collating all the information, procedures and other necessary arrangements for the show. As such, we kindly request for your assistance to ensure a smooth and seamless show. Listed below is the Event Guidelines for your reference and action.
- Key Contacts
- Operating Date & Hours for Exhibitors
- Exhibitor’s Manual
- Concept/Design Booth
- Set-Up Exhibits at Booth
- Sharing of Booth
- Exhibition Booth
- Booth Payment
- Stage / Booth Activities
- Store Room
- Water Dispenser
- LED Advertising
- No Plastic Bag Campaign
- Security Check
- Secure Your Belongings
- Loading Bay
- Non-Official Contractors
- Official Freight Forwarder
- Parking Entry Pass
M: +6017 2323303
M: +6012 2559469
OPERATING DATE & HOURS FOR EXHIBITORS
|1 Dec||Official Contractor||9.00am – 9.00pm|
|1 Dec||Non Official Contractor||12.00pm – 9.00pm|
|Date||Move In & Loading Bay Schedule||Time|
|2 Dec||Exhibitors move in to set up||10.00am – 9.00pm|
|2 Dec||Outside movers/transporters||10.00am - 9.00pm|
|2 Dec||Official Freight Forwarder/Non Official Freight Forwarder||10.00am – 9.00pm|
|Date||Exhibition Hall Open & Close||Time|
|3 - 5 Dec||Hall opens for Exhibitors||8.30am – 10.00am|
|3 - 5 Dec||Loading bay for exhibitors during event date||8.30am – 10.00am|
|3 - 5 Dec||Exhibition hall open & close
Friday - 3 Dec 10.00am - 7.00pm
Saturday - 4 Dec 10.00am - 7.00pm
Sunday - 5 Dec 10.00am - 7.00pm
|5 Dec||Move out – Official Contractor/|
Official Freight Forwarder/
Movers / transporters / Exhibitors
|7.00pm – 12.00am|
a. Exhibitors’ Badges to be collected from the Registration Counter located at Hall 1, PWTC on 2 May 2019 between 10.00am to 8.00pm.
b. For security reasons, all exhibitors are required to wear their badge AT ALL TIMES. If any exhibitor is seen without the badge during the event/at the stand, the Organizer reserves the right to refuse the exhibitor from entering the hall. ll.
c. Exhibitors badge are only to be used by bona-fide Exhibitors and remain the property of AsiaEvents Exsic Sdn Bhd. Misuse of Exhibitor badge can result in confiscation and expulsion from the Malaysia Intl Dive Expo (MIDE).
d. All exhibitor badges will be scanned and hand stamped before entry to the hall.
e. Additional badges, please fill up Form 5-Additional Badges and submit.
Exhibitors must fill out the necessary forms for the booth set up and the other arrangements. All forms must be submitted before the deadline (31 March 2019) to avoid extra charges. Please click HERE to fill-up and submit.
Exhibitors must submit all concepts/design booth visuals to the Organizer by 31 March 2019 for approval. Any concept/design booth not approved by the Organizer will not be allowed on construction.
All exhibits must be related to diving and watersports only. Where there are products or packages not related to scuba diving, the organizer reserves the right to expel the exhibitor from the event. Should an exhibitor like to promote a non-dive related product, kindly write to the organizer for approval or further discussions.
SET-UP EXHIBITS AT BOOTH
All exhibits and set up must be completed by 9.00pm on 2nd May 2019. Setting up of exhibits during the operating house of the exhibition is strictly prohibited.
SHARING OF BOOTH
Exhibitors who are sharing booths must notify the organizer of the details via email. Failing to do so, the organizer reserves the right to refuse entry.
a. All products for sale must be clearly displayed. MIDE does not allow any products to be sold from boxes. After set up is completed, all boxes must be removed from the venue. Boxes are not allowed to be stocked up at venue or at individual booths.
b. Any handing out of flyers, brochure and leaflet must be done within the exhibitor’s booth space.
c. Items displayed must be within the booth space and should not obstruct the walkways. Items displayed outside the booth space will be moved into the booth by security without warning or notice.
d. Strictly no soliciting – Anyone found soliciting will be persecuted.
All booth payment and other incidental costs must be paid on or before 15 April 2019 to avoid any inconvenience. No badges will be issued whilst accounts are outstanding.
STAGE / BOOTH ACTIVITIES
Exhibitors must inform the organizer of any booth activities or presentations during the event. Impromptu activities are not allowed.
A store room will be constructed to store goods and boxes. Exhibitors in need of such space must fill up the form listed in the E-Manual and submit with payment by 31st March 2019. Please collect the store keys from the Organizer’s Office at Hall 1 PWTC on the move-in day between 2.00pm to 8.00pm.
LED Screen (measuring 9ft x 9ft) for advertising exposure is available during the 3 days expo. Take advantage of this opportunity by having your 15 second message continuously loop throughout the expo. If you are keen to advertise, please contact Organizer at: firstname.lastname@example.org to book your spot. Artwork of the visual to be provided by Exhibitor.
NO PLASTIC BAG CAMPAIGN
This year MIDE is encouraging all exhibitors to go plastic-free. The objective is to reduce plastic bag consumption in a bid to save our environment. We very much appreciate your cooperation towards this campaign by using the biodegradable plastic or non-woven bags only.
i) All Exhibitors are requested to wear Exhibitors’ badges to enter the Exhibition Hall. The security personnel on duty will not allow any Exhibitor WITHOUT their designated badge. This is strictly NON-NEGOTIABLE for security purpose. Please advise your colleagues on duty to wear their designated badges.
ii) All exhibitor badges will be scanned and hand stamped before entry to the hall.
b. Luggage/Bag Check
All visitors, exhibitors, trade and media luggage and bag will be checked before entry. We request all parties to corporate to avoid soliciting and or non-allowance substance into the expo. This is a strict requirement by the Organizer and PWTC.
c. Dangerous and hazardous substances
No dangerous goods or hazardous substances are to be brought onto the premises without written approval from the Organizer. To obtain approval, please contact Organizer at email@example.com
SECURE YOUR BELONGINGS
Please secure your belongings. The Organizer will not be liable for damage caused or any losses
The loading bay/shutter during the event will open from 8.30am – 10.00am only. Kindly arrange all loadings within the stipulated time. The organizer will not entertain any request after the given time due to security and safety reasons.
OFFICIAL FREIGHT FORWARDER
Exhibitors are advised to ONLY engage with the Official Freight Forwarder (OFF) appointed by the Organizer. This helps to avoid any unnecessary logistical complications in the Exhibition Hall. Please click Form 9 to contact Freight Forwarder.
PARKING ENTRY PASS
Please collect parking ENTRY PASS (for Hall 2 only) from the Organizer’s office on 2nd May to access the parking during the 3 days expo. PWTC will charge a flat rate for the parking. This ENTRY PASS must be displayed on your car’s dashboard in order for PWTC security to identify you as a valid MIDE Exhibitor, allowing you to park at Hall 2 (back of Hall 1). This card is applicable for parking at Hall 2 only. Due to limited parking spaces at Hall 2, each organization is entitled to 1 ENTRY PASS only.
For exhibitors, parking at Main building of PWTC, you may collect the parking coupon from the Organizer office. For pick-ups and drop-offs, please liaise with PWTC Security at Hall 1 entrance.
We kindly request all exhibitors to abide by the rules and regulation set forth above and extend your kind cooperation, assistance and understanding to make this expo a success for all parties.
The Malaysia International Dive Expo
AsiaEvents Exsic Sdn Bhd
5-4 Jalan 1/116B
Kuchai Entrepreneurs Park
Off Jalan Kuchai Lama
58200 Kuala Lumpur
Monday to Friday
9am to 6pm
Friday 3 Dec : 10am – 7pm
Saturday 4 Dec : 10am – 7pm
Sunday 5 Dec : 10am – 7pm